Authorisation to be signed
Image and voice authorisation
For anyone filmed in an identifiable way: speaker, guest, participant. One copy per person.
1 · The event
- Event / service
- Date(s) and venue
- Responsible organiser
- Contact for your rights
- Planned broadcast: media, sites or platforms, audience
- End date of broadcasts and replay
2 · My consent
I authorise the organiser to record my image and my voice, and to use them only for the uses I tick. An empty box means that I refuse that use.
- Live broadcast of the event
- Replay put online after the event
- Short clips taken from the event
- Promotion by the organiser (website, social networks, advertising)
My consent applies to the media and audiences stated above, until the end date of the broadcasts. It is given without payment. The content will respect my dignity and the meaning of my words.
My personal data, in brief
Who The organiser uses my images and my voice, with its technical providers.
Why Only for the uses I have ticked.
My rights I can ask to see my images, to have them deleted, or to withdraw my consent at any time for the future, through the contact above. I can also complain to the CNIL, the French data protection authority (www.cnil.fr).
I received the full information notice about my personal data before signing.
3 · Identity and signature
Full name of the person filmed
Date
Signature
Authorisation to be signed
Image and voice authorisation: minor
For a minor filmed in an identifiable way. To be signed by the legal guardians.
1 · The event
- Event / service
- Date(s) and venue
- Responsible organiser
- Contact for your rights
- Planned broadcast: media, sites or platforms, audience
- End date of broadcasts and replay
2 · Consent for the minor
As legal guardians, having involved the minor in the decision according to their age and maturity, we authorise the organiser to record their image and voice, and to use them only for the uses ticked. An empty box means that we refuse that use.
- Live broadcast of the event
- Replay put online after the event
- Short clips taken from the event
- Promotion by the organiser (website, social networks, advertising)
This consent applies to the media and audiences stated, until the end date of the broadcasts. It is given without payment. The content will respect the dignity of the minor.
The minor’s data, in brief
Who The organiser uses their images and voice, with its technical providers.
Why Only for the uses ticked.
Our rights We can ask to see the images, to have them deleted, or to withdraw our consent at any time for the future, through the contact above, or complain to the CNIL, the French data protection authority (www.cnil.fr).
We received the full information notice about personal data before signing.
3 · Minor and legal guardians
Full name of the minor
Date
Legal guardian 1: full name
Signature
Legal guardian 2: full name
Signature
Joint parental authority: both signatures are required. In other cases, the organiser checks the minor’s situation.
Poster for the room
Information for the audience
To be displayed at the entrance and in the filming areas.
This event
is being filmed
Images and voices may be recorded and, depending on the event, broadcast live or as a replay.
You do not want to appear? Tell reception or the organiser before filming starts: a solution will be sought (seating out of frame, an adapted shot or another measure).
Practical information
- Event and date
- Organiser and contact for your rights
-
- Broadcast: site or platform, audience, viewing period
- Unfilmed area
This poster informs people about the filming. It does not replace individual authorisation where one is required, in particular for close-ups, interviews and promotional uses. The organiser also provides a full notice about personal data. You may complain to the CNIL, the French data protection authority (www.cnil.fr).
To be given before signing
Information notice
Your personal data: image and voice. To be given to each person filmed before they sign.
Who is responsible for your data?
The event organiser: . Contact for your rights: .
What data, and why?
Your image and your voice, as well as your name and, if the organiser asks for it, your job title and e-mail. They are used only for the uses you tick: live broadcast, replay, clips, promotion. Without your consent for a use, your images are not used for that purpose.
On what basis?
Your consent, given use by use. It is free: you can refuse without being penalised, and withdraw it at any time for the future.
Who receives your data?
The organiser’s teams and its technical providers, who film, record and broadcast the event. If the event is streamed online, the people watching see and hear what is broadcast, and the streaming platform hosts it.
- Technical provider and streaming platform
For how long?
The live broadcast is not kept beyond the event unless it is recorded. Recordings are kept and broadcast until the end date stated on the authorisation (), then deleted or archived according to the period below.
- Period for which the organiser keeps the recordings
Transfer outside the European Union
- Transfer
What are your rights?
You can ask for access to your images and your voice, their rectification, their erasure or restriction of their use, and withdraw your consent at any time for the future, through the contact stated above. Withdrawal has no effect on what has already been lawfully broadcast. You can also complain to the CNIL, the French data protection authority: www.cnil.fr.
